About Us:
The Jewish Federation of Greater Charlotte (JFGC) is a non-profit community building organization supporting a $6 million annual fundraising campaign. We impact and enrich lives here at home and around the world every day, supporting more than 60 Jewish organizations and initiatives that build community, foster Jewish identity, and nurture and care for the Jewish people. As part of a network of more than 140 Federations across North America, we are a vibrant community hub that connects resources, volunteers, leaders and expertise to care for people in need, advocate for Israel, and ensure a thriving and sustainable Jewish future.
Our greatest resource is our people — the staff, volunteers, partners and leaders who help make greater Charlotte’s Jewish community a welcoming home. We offer a collaborative, friendly, inspiring, and flexible work environment. We are one of Charlotte's most highly respected philanthropic organizations and we are currently seeking an Administrative Program & Project Coordinator to join our team.
Job Summary:
The Administrative Program & Project Coordinator supports the smooth and efficient execution of programs, projects, and events for JFGC.
This full-time position provides essential operational, event, and administrative assistance to ensure organizational success. Key responsibilities include coordinating logistical elements of events and meetings, assisting in the implementation of operational processes, and providing special project support to the CEO, Executive Team, and Director of Operations and Project Management.
This position requires strong organizational skills, the ability to multitask, and occasional evening or weekend availability for event support.
This position reports to the Director of Operations and Project Management.
Job Responsibilities and Essential Job Functions:
Operational Support:
- Work closely with the program and event staff, with oversight of the Director of Operations and Project Management, to ensure effective and efficient implementation of JFGC programs, projects, and events.
- Assist with the implementation of new policies and procedures to optimize program and project delivery.
- Provide special project support for the CEO, Executive Team, and Director of Operations and Project Management.
Event and Meeting Support:
- Assist in planning, organizing and executing JFGC meetings, events and programs.
- Coordinate vendors, catering proposals, venue rentals, and logistics.
- Coordinate accommodations, transportation, and other needs for speakers and special guests.
- Coordinate space usage, including room reservations/rental, audiovisual, security and room set-up.
- Order event supplies.
- Provide on-site operational support for events and programs as needed, including occasional programs and events in the evenings and/or on weekends.
- Perform other related duties as required or assigned.
Administrative Support
- Manage JFGC internal and community calendars, in coordination with the JFGC Administrative Assistant.
- Provide administrative support for JFGC committees as needed, including scheduling meetings, preparing meeting materials, managing food orders, meeting setup and break-down.
- Perform other related duties as required or assigned.
Key Skills and Qualifications:
- Excellent time management skills with a proven ability to prioritize multiple demands and meet deadlines.
- Superior organizational skills.
- Outstanding verbal, written and interpersonal communication skills.
- Strong attention to detail and accuracy.
- Experience with event planning and execution.
- Advanced computer skills, including proficiency with Microsoft Office Applications, project management software, and an aptitude for learning new software and systems.
- Creative problem solver and multi-tasker who enjoys working in a fast-paced environment, meets deadlines, and is comfortable working both independently and collaboratively.
- Strong interpersonal and customer service skills.
- Possess a positive attitude and be a proven team player.
- Knowledge and understanding of Jewish practices, customs, and culture is a plus.
Preferred Education:
Bachelor’s Degree preferred but not required.
Required Work Experience:
1-2 years relevant operations and event planning experience.
Other Job-Related Requirements:
- This position requires weekday office hours plus occasional weekends or evenings with the ability to create a limited hybrid work environment.
- This position must be based in the greater Charlotte area.
How We Care For YOU:
The Jewish Federation of Greater Charlotte proudly offers a competitive compensation and benefits package which includes:
- Competitive Compensation, Commensurate with Experience
- Four Weeks of Paid Time Off, Days Off for Jewish Holy Days, and Early Closure for Shabbat
- Generous Medical, Dental, Vision, Life and Disability Benefits
- 401k Plan with an Employer Contribution and Match
- Professional Development and Skill Building Opportunities
- Flexible and Hybrid Work Environment
- Shalom Park Discounts for JCC Membership and Shalom Park Schools
- Free and Accessible Parking
The Jewish Federation of Greater Charlotte is proud to be an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
More information about our organization is available at www.jewishcharlotte.org.
Interested candidates should direct inquiries, resumes, and cover letters to
Lisa Garfinkle, Director of Operations and Project Management lisa.garfinkle@jewishcharlotte.org