About Us:
The Jewish Federation of Greater Charlotte (JFGC) is a non-profit community building organization supporting a $6 million annual fundraising campaign. We impact and enrich lives here at home and around the world every day, supporting more than 60 Jewish organizations and initiatives that build community, foster Jewish identity, and nurture and care for the Jewish people. As part of a network of more than 140 Federations across North America, we are a vibrant community hub that connects resources, volunteers, leaders and expertise to care for people in need, advocate for Israel, and ensure a thriving and sustainable Jewish future.  
Our greatest resource is our people — the staff, volunteers, partners and leaders who help make greater Charlotte’s Jewish community a welcoming home. We offer a collaborative, friendly, inspiring, and flexible work environment. We are one of Charlotte's most highly respected philanthropic organizations and we are currently seeking an Administrative Assistant to join our team.  

Job Summary:
The Administrative Assistant serves as a key support role, ensuring the smooth operation of JFGC’s daily activities.
This position manages front desk responsibilities, providing a welcoming and professional presence for all visitors. Additionally, the role provides executive-level administrative support to the CEO and Executive Team. The Administrative Assistant also provides administrative support for the Federation Board and Committees, coordinates staff meetings, and oversees office space, supplies, and organization.
This part-time position (20-25 hours per week) requires strong organizational skills, a high level of professionalism in working with staff, lay leaders and donors, and a dedication to maintaining confidentiality of sensitive information. The ideal candidate is approachable and energetic, a creative problem solver and multi-tasker who enjoys working in a fast-paced environment with a passionate and dedicated team.
This position reports to the Director of Operations and Project Management.
 
Job Responsibilities and Essential Job Functions:

• Front desk receptionist responsibilities, including, but not limited to managing phone calls and emails, interacting with visitors, including Board members, lay leaders, donors, and community members, in a friendly and professional manner, managing mail, packages and other deliveries.
• Executive level administrative support for the CEO and Executive team, including, but not limited to, phone calls, emails, written correspondence and other communication, donor relations and interaction, calendar and appointment management, travel arrangements, purchase orders, and assistance with meetings and presentations.
• Administrative support for Federation Board and Committees, including scheduling meetings, reserving rooms, preparing meeting materials, meeting setup and break-down.
• Coordinating JFGC staff meetings, including scheduling, reserving rooms, preparing agendas and recording minutes.
• Overseeing JFGC’s physical space, storage and office equipment to maintain an organized, clean and well-functioning office environment.
• Monitoring office supply inventory and ordering supplies as needed.
• Managing JFGC internal and community calendars, in coordination with the JFGC Operations Assistant.
• Maintaining physical and digital filing systems.
• Providing occasional event and program support
• Other duties as assigned

 
Key Skills and Qualifications:

• Excellent time management skills with a proven ability to prioritize multiple demands and meet deadlines.
• Superior organizational skills
• Outstanding verbal, written and interpersonal communication skills
• Experienced in dealing with senior management as well as team members at all levels.
• Strong attention to detail and accuracy.
• Advanced computer skills, including proficiency with Microsoft Office Applications and an aptitude for learning new software and systems
• Strong interpersonal and customer service skills.
• Possess a positive attitude and be a proven team player.
• Knowledge and understanding of Jewish practices, customs, and culture is a plus.

 
Preferred Education:
Bachelor’s Degree preferred but not required.
 
Required Work Experience:
1-2 years relevant administrative experience working with senior management.
 
 Other Job-Related Requirements:

• This position requires weekday office hours plus occasional weekends or evenings with the ability to create a limited hybrid work environment.
• This position must be based in the greater Charlotte area.

 
 
The Jewish Federation of Greater Charlotte is proud to be an equal-opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
More information about our organization is available at www.jewishcharlotte.org
 
Interested candidates should direct inquiries, resumes, and cover letters to
Lisa Garfinkle, Director of Operations and Project Management lisa.garfinkle@jewishcharlotte.org